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Document Control

List of Required Documents

A summary of documentation – for inspection and supervision purposes. Sample list.

Document Name Date of Preparation Storage Location (branch, headquarters), organizational unit name
Initial Training Program
Periodic Training Program for Manual Positions
List of Persons Designated for On-the-Job Training
Orders on Post-Accident Procedures
Orders Regarding Workwear
Workwear Table
Order Regarding Laundry Allowance
Individual Cards for Issued Workwear and Footwear
Order on Issuing Hygiene and Sanitary Products
Occupational Risk Assessment Documentation
Employee Familiarization with Risk Assessment (form: register, statement, other)
Report on Working Environment Examination
Accident Register – Post-Accident Documentation
Work Regulations
List of Jobs Prohibited for Women
List of Hazardous Jobs
List of Jobs Requiring Special Psychophysical Fitness
List of Positions Entitled to Preventive Meals and Beverages
Company Social Benefits Fund Regulations
Remuneration Regulations
Agreement with Occupational Medicine Service
List of Persons Designated for Firefighting and Evacuation
List of Persons Designated to Provide First Aid
Certificates Regarding Authorizations (e.g., forklifts, cranes – copies in personal files, originals held by employees)

Workrooms and sanitary-hygienic facilities

Building logbook
Measurements of electric shock and lightning protection effectiveness
Procedure for handling chemical substances, list of hazardous chemical substances
Instructions: storage, loading and transport
Fire Safety Instructions

Machinery, equipment and tools

Machine and equipment inspection logbooks
Adaptation of machines to minimum requirements
Operating instructions for machines and equipment
Technical documentation (DTRs)

External inspections by PIP and PIS

Implementation of orders from the National Labour Inspectorate (PIP), Sanitary Inspectorate (PIS), State Fire Service (PSP) and responses